New and existing suppliers | BHP
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New and existing suppliers

To support our suppliers with how they transact with us, this section provides information on supplying to BHP.

Payment terms for small, local and Indigenous suppliers

BHP is reducing payment terms to seven days for all small, local and Indigenous businesses globally, effective 1 July 2021.

A guide for new suppliers 

All new registered suppliers must log-in to Global Contract Management System (GCMS) and create their SAP Business Network (Ariba) account to ensure quick and successful on-boarding, and streamlined transactions.

  • Guide to creating supplier GCMS profile
    There are a few things to note when completing a supplier GCMS profile:
    • BHP sends an email invitation from the BHP Supplier Portal (GCMS) to suppliers
    • Suppliers can then log-in to GCMS using the link provided in the email to complete their company profile
    • Suppliers need to complete their profile in GCMS within 2 business days of receiving the email
    • Please allow at least 30 minutes to complete the registration and ensure you have the following documents and information available before commencing:
      • Company information including contact and banking details  
      • Proof of Evidence of Incorporation
      • Proof of bank account in the form a bank statement, deposit slip, or a void cheque dated within the last 12 months
      • Supporting documents for diversity categories, if applicable
    • Mandatory questions are marked with an asterisk (*) and must be answered 100%
    • Provide Proof of Evidence of Incorporation.
    • Once the registration is complete, BHP will review the GCMS profile and complete the vendor on-boarding process

    For more information on how BHP will collect, use and manage personal information, please see BHP’s Privacy Policy.

     

    All suppliers must fulfil the Minimum requirements for suppliers - BHP HSEC, human rights and business conduct requirements set.

     


  • Step by step guide to on-boarding to GCMS

    The GCMS platform is used throughout BHP for the Source-to-Contract process, Supplier Lifecycle Management and Contract Lifecycle Management. This enables greater collaboration between BHP and our valued suppliers and partners. 

     

    Access to GCMS is by invitation from BHP Procurement. This will not impact any other BHP systems (for example, Ariba, Procon, etc.)  
     
    We look forward to improving the way we collaborate and create shared value with our suppliers and partners by embracing a new way of working. For any questions or clarifications, please approach your BHP Supply point of contact. 

     

    If you have received an email requesting to register your organisation in GCMS, please follow the below documents for guidance:
  • Step by step guide to on-board to SAP Business Network (Ariba) 

    BHP‘s goal is to have industry-leading, digital capabilities that drive collaboration with our valued suppliers. SAP Business Network provides a simple, transparent and fast way to manage purchase orders, send and to receive payment. This will streamline how we do business in the future.

    1. New Suppliers : Are automatically enrolled to use a Standard account (fee free)
    2. Existing BHP Supplier : Will be gradually transitioned to SAP Business Network. This commences with a Project Notification Letter from BHP or SAP. Purchase orders are sent to the new account and once the supplier receives a GoLive Notification email they can commence transacting.

    Refer to the BHP fact sheet explaining how to select an account, functionality and support contacts.

     

    Guía paso a paso para embarcar a SAP Business Network 

    El objetivo de BHP es tener capacidades digitales líderes en la industria que impulsen la colaboración con nuestros proveedores. SAP Business Network proporciona una forma sencilla, transparente y rápida de gestionar órdenes de compra, enviar y recibir pagos. Esto simplificará la forma en que hacemos negocios en el futuro.

    1. Nuevos proveedores: Se inscriben automáticamente para utilizar una cuenta estándar (sin cargo).
    2. Proveedor existente de BHP: Se realizará gradualmente la transición a SAP Business Network. Esto comienza con una Project Notification  Letter de BHP o SAP. Las órdenes de compra se envían a la nueva cuenta y, una vez que el proveedor recibe un correo electrónico de notificación de lanzamiento, este puede comenzar a realizar transacciones.

     Consulte la hoja informativa de BHP que explica cómo seleccionar una cuenta, funcionalidad y contactos de soporte.

All Goods and Services supplied to BHP are required to be supplied in accordance with our Standard Purchase Order Terms and Conditions unless a separate overriding written contract has been entered into with BHP, or when supplying Goods and/or Services to our BHP Petroleum business, in which case the Petroleum Purchase Order Terms and Conditions will be applicable.

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Minerals Australia suppliers

The Minerals Australia asset group includes operated assets in Western Australia, Queensland, New South Wales and South Australia. Our assets focus on copper, iron ore, coal and nickel.

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Minerals Americas suppliers

The Minerals Americas asset group includes projects, operated and non-operated assets in Canada, Chile, Peru, Colombia and Brazil. Our assets and projects focus on copper, zinc, iron ore, coal and potash.

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Petroleum suppliers

Our Petroleum unit comprises conventional oil and gas operations, and includes exploration, development and production activities. We have high-margin conventional assets located in the US Gulf of Mexico, Australia, Trinidad and Tobago, and Algeria, as well as appraisal and exploration options in Mexico, Deepwater Trinidad and Tobago, Western Gulf of Mexico, Eastern Canada and Barbados.

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Safety

At BHP, safety of our operations, including our workforce and the communities in which we operate, is our number one priority. It is important that all our Suppliers are aware of their obligations in regards to safety at BHP, the role they play as a Supplier to BHP and how we are working to make it safer and easier for our contractors to work at BHP.