Protecting our assets

We all have an obligation to protect the Company’s assets and use them for their intended purpose.


Assets include physical and non-physical property, such as equipment, inventory, technology, money, intellectual property (IP) and Company information and data. Competitively sensitive and proprietary information are also considered assets and include:
  • operational data, such as production and maintenance data, master data and data related to our equipment, sensors and process control systems;
    strategic and marketing plans;
  • information used in trading activities;
  • research and other technical data.

Expectations and help

  • Our expectations of you

    You are responsible for appropriately using and safeguarding BHP’s assets. You are also expected to respect both the physical and non-physical assets of others, and never knowingly damage or misappropriate those assets.

    You should never share sensitive Company information without authorisation from your line leader. If you’re not sure what you can share, ask Ethics and Compliance or Legal.

    You should do what you can to prevent theft, misappropriation, damage or misuse of any of our assets. This includes not allowing physical assets to be destroyed, disposed of, sold, loaned or donated without appropriate approvals.

    We are all responsible for protecting BHP’s assets and this includes preventing and detecting fraud. Fraud is any intentional act of deception which is undertaken for personal or third party gain and which may result in loss to BHP or another party. Examples include false statements, obtaining a personal commission for awarding work, falsification of expense claims, misuse of BHP information or theft.

  • Our expectations of others who work with us

    We expect those who work with us to protect and not misuse our assets. If there is any uncertainty about the use of a BHP asset, please ask your primary contact.

  • Where to go for help
    • Your line leader or 2Up leader
    • Technology
    • Human Resources
    • EthicsPoint

Guidance


Always

  • Use our assets for their intended purpose.
  • Protect our assets from waste, damage, misuse, loss, fraud and theft.
  • Report any potential waste, damage, misuse, loss, fraud or theft of our assets.
  • Prevent non-authorised personnel from accessing our facilities, information, data or other assets, where possible and safe to do so.

Never

  • Use BHP’s assets for personal gain.
  • Take physical property or information assets belonging to BHP for personal use.
  • Enter into any fraudulent or illegal transactions or fail to report any fraud you are aware of.
  • Take any action that undermines the integrity of vendor or customer data in our systems.
  • Permit unauthorised entry to a BHP site or office or access to our information technology.
  • Ignore security complaints or an inadequate security procedure that may present threats to either BHP employees or assets.


Example questions and answers

Light vehicle driving through site

Using company equipment

Question - While at work a co-worker asked me to perform a minor repair on his personal vehicle so he could get home safely. Given it’s a small job it won’t take long to fix, and we’re not busy today — is it okay if I use my work tools?
  • Show Answer

    It is never okay to use Company property, tools or equipment for personal use no matter how quick the job may be. Tools should only be used on BHP equipment and for work purposes. Speak to your line leader about the safety of a colleague travelling to and from work but it is never okay to conduct repairs using Company property.

Two employees reading document

Personal business

Question - I work as an Administrative Assistant and sometimes my line leader asks me to perform work for his personal business during work time. I don’t want to question my line leader or 2Up leader, or get anyone into trouble, but I also don’t want to do anything wrong. What should I do?
  • Show Answer

    You should not be asked to work on personal business matters or use BHP property, including Technology systems, for these purposes. BHP’s assets, information systems and communication resources should only be used for Company business purposes. You should speak with Human Resources, Ethics & and Compliance, Legal or you can contact EthicsPoint.

 Report a concern

 

In person: Speak to your line leader, 2Up leaders or Human Resources representative

Email: Ethics.Team@bhp.com

Online: EthicsPoint Online

Phone: EthicsPoint Telephone

Mail

BHP Business Conduct,
GPO Box 86,
Melbourne,
Victoria 3001, Australia