When travelling for business, or if your job involves business dealings with other countries, you should always respect the laws and customs of those countries. You must ensure that your behaviour always reflects positively on your own reputation and the reputation of BHP.
A business trip can be extended for personal travel, providing this is approved by your line leader in advance of the trip. Personal travel, other than as extensions to business trips, must not be booked through BHP’s designated travel provider or charged to BHP corporate charge cards. Frequent flyer program benefits may be used by employees for personal travel.
We don’t provide employees with daily travel allowances (per diems).
Our expectations of you
Before you travel, you should understand the associated safety, security and health risks and follow local pre-approval requirements, including those for chartered aircraft detailed in Our Requirements for Aviation. Make sure you follow any vaccination or other travel medicine recommendations, and note the security risk rating of your planned destinations.
You must never accept offers of sponsored travel or accommodation. If there is a valid business purpose for attending an event, BHP will pay any travel and accommodation costs.
Where to go for help
- Your line leader or 2Up leader
- International SOS (quote membership number 12ACMA000050)
- Health, Safety and Environment
Tools and resources
- Have your travel approved before you leave.
- Use BHP’s contracted travel provider for all business travel bookings.
- Claim only legitimate business expenses that are supported by receipts or tax invoices.
- Comply with global immigration rules when travelling internationally, and ensure that employees who report to you also comply.
- Familiarise yourself with local behaviours, practices and customs, and be sensitive to actions or behaviours that may be acceptable in one culture but not in another.
- Check to see that ride sharing services available in your destination are legal.
- Downgrade an employee’s class of travel in order to purchase a ticket for a non-employee (such as a relative) at BHP’s expense.
- Volunteer or accept financial compensation from an airline for flight changes or downgrades. However, with an overnight delay due to issues with an airline, it is reasonable to accept offers of accommodation and transfers from the airline to compensate for the need to stay overnight to catch the next available flight.
- Travel if you have a medical condition prohibiting travel, including pregnancy, unless you have first obtained written approval from your own doctor or BHP medical staff.
- Submit or approve an employee expense report without a receipt for each item.
- Authorise your own expenses or the expenses of an employee more senior than you, unless you are given a specific delegation of financial authority.
- Pay for the expenses of an employee more senior than you, unless you are given a specific delegation of financial authority.
TravelQuestion: I am travelling internationally to speak at a conference and build some personal networks. While networking, I plan to work from one of our international sites. My expectation is that the Company will cover flight costs as I am working from a BHP office.
Show answerYou should seek approval from your line leader prior to making any bookings. Travel should be for business purposes. While it is okay to extend a business trip for personal travel with approval there must be a clear business requirement for the travel to be considered work related. Personal travel, other than as extensions to business trips, must not be booked through BHP’s designated travel provider and charged to BHP credit cards.
CompensationQuestion: While waiting at the airport for my flight to Melbourne I have been advised by the airline that I will be moved from business class to economy. Can I ask for compensation from the airline?
Show answerWhen travelling we want to ensure that you are comfortable and able to rest. Rather than seeking compensation you should speak to the airline and take the next available business class flight. If this is not possible then you should speak to your line leader about taking time off on return to recover. You should not accept any compensation from the airline.