BHP Group Plc Annual General Meeting
The 2021 AGM of BHP Group Plc will be held at The QEII Centre, Broad Sanctuary, London SW1P 3EE on Thursday 14 October 2021 at 9.00am (London time).
The health and safety of our shareholders is our priority. At the time of writing, UK public health regulations and guidance allow us to return to an in-person meeting this year, with shareholders able to physically attend the meeting. However, given current international travel restrictions, non-UK based Directors (who comprise nine of our 12 Directors) including the Chair and our Chief Executive Officer, will be unable to attend in person, however we will put arrangements in place to allow them to contribute to the meeting.
We will continue to closely monitor any developments in public health guidance and legislation issued by the UK Government in relation to COVID-19. Should it become necessary or appropriate to revise the current arrangements for the AGM, details will be announced to the London Stock Exchange and made available on this page.
Voting by proxy
If you are unable to attend the AGM, we encourage you to appoint a person who will attend as your proxy and exercise your right to vote your shares. That person may be the Chair of the meeting. Submitting a proxy appointment will not prevent you from attending the meeting and voting in person should you wish to do so.
To be counted, proxies must be received by 9.00am (London time) on Tuesday 12 October 2021 for shareholders registered on the principal register in the UK or by 10.00am (South African local time) on Tuesday 12 October 2021 for shareholders registered on the South African branch register. Proxies lodged after this time will be invalid. Amended instructions must also be received by BHP Group Plc or its Share Registrar by the deadline for receipt of proxies.
You can lodge your proxy form electronically by recording the proxy appointment and voting instructions via bhp.com or eproxyappointment.com. You can log in on a computer or by using the BHP Group Plc mobile voting service for smartphones. Only registered BHP shareholders may access this facility and will need the Control Number, their Holder Identification Number (HIN) or Securityholder Reference Number (SRN) and Personal Identification Number (PIN) (each as shown on the proxy form).
If you hold shares through CREST you may appoint a proxy or proxies via the CREST electronic proxy appointment service.
Further instructions on how to appoint a proxy are set out in the Notice of Meeting. If you have any questions regarding proxy appointments or your shareholding in general, please contact our Share Registrar, Computershare Investor Services:
UK: +44 (0) 344 472 7001 or email@example.com
South Africa: +27 011 373 0033 or firstname.lastname@example.org
Ask a question
BHP Group Plc shareholders who are unable to attend the meeting or who prefer to register questions in advance are invited to submit questions online using the form below by Wednesday 6 October 2021. Shareholders are also able to ask questions in person at the meeting.
The Chair will endeavour to address the key themes raised during the meeting. Please note that individual responses will not be sent to shareholders.
When is BHP Group Plc’s AGM?The BHP Group Plc AGM will be held at the QEII Centre, Broad Sanctuary, Westminster London SW1P 3EE on Thursday 14 October 2021 at 9.00am (London time).
I have already submitted my proxy appointment - can I still attend the meeting?Yes, completion and return of a proxy form will not prevent you from attending the meeting and voting in person should you wish to do so.
I am a CREST member - can I use the CREST electronic proxy appointment service to vote?
Yes, CREST members who wish to appoint a proxy or proxies through the CREST electronic proxy appointment service may do so by following the procedures described in the CREST manual. CREST personal members or other CREST sponsored members, and those CREST members who have appointed a voting service provider(s), should refer to their CREST sponsor or voting service provider(s), who will be able to take the appropriate action on their behalf.
In order for a proxy appointment or instruction made using the CREST service to be valid, the appropriate CREST message (CREST Proxy Instruction) must be properly authenticated in accordance with Euroclear UK & International Limited's specifications and must contain the information required for such instruction as described in the CREST manual. The message, regardless of whether it constitutes the appointment of a proxy or an amendment to the instruction given to a previously appointed proxy must, in order to be valid, be transmitted so as to be received by Computershare Investor Services PLC (CREST participant 3RA50) by 9.00 am (London time) on Tuesday 12 October 2021. For this purpose, the time of receipt will be taken to be the time (as determined by the time stamp applied to the message by the CREST Applications Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time, any change of instruction to proxies appointed through CREST should be communicated to the appointee through other means.
CREST members and, where applicable, their CREST sponsors or voting service providers should note that Euroclear UK & Ireland Limited does not make available special procedures in CREST for any particular messages. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that his or her CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections of the CREST manual concerning practical limitations of the CREST system and timings.
BHP Group Plc may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001.
Will the meeting be webcast?A live webcast of the AGM will be able to be viewed online at bhp.com.
What COVID-19 procedures are in place at the venue and what do I need to do?
The QEII Centre has in place certain procedures seeking to ensure the COVID-security of the venue. In order to access the venue, attendees must provide either:
• evidence of a negative COVID-19 lateral flow test dated within 48 hours of attendance; or
• proof of double vaccination effective not less than 14 days before attendance.
This can either be in hard copy or electronic form. Attendees will also be required to wear face coverings on entry to the QEII and when moving around communal areas within the venue.
Will refreshments be served?Unfortunately, due to COVID-19 procedures, there will be no refreshments served before or after the meeting.
What is the pre-AGM deadline for lodging online votes and questions?
Right to vote
Deadline for lodging your vote before the BHP Group Plc AGM
Deadline for submitting your questions before the BHP Group Plc AGM
To vote at the BHP Group Plc AGM, you must be a registered holder of shares as at 6.00pm (London time) on Tuesday 12 October 2021.
9.00am (London time) on Tuesday 12 October 2021 for shareholders registered on the principal register in the UK or by 10.00am (South African local time) on Tuesday 12 October 2021 for shareholders registered on the South African branch register.
5.00pm (London time) on Wednesday 6 October 2021.
I have a power of attorney from a shareholder. How can I attend and vote?Attorneys should bring with them an original or certified copy of the power of attorney under which they have been authorised to attend and vote at the meeting, unless previously given to the Share Registrar.
I am a representative of a corporate shareholder. How can I attend and vote?A shareholder that is a corporation may appoint one or more individuals to act as its representative(s) and to vote in person at the meeting (provided that if two or more representatives are appointed they do not do so in relation to the same shares). The representative should bring to the meeting evidence of his or her appointment, including any authority under which it is signed, even if previously given to the Share Registrar.
I hold American Depositary Shares. Can I attend and vote?The main contact for holders of American Depositary Shares (ADS) who do not hold their investment directly is the registered shareholder, custodian or broker, or whoever administers the investment on their behalf. ADS holders should deal with them in relation to any rights under the agreement with them to be appointed as proxy and to attend, participate in and vote at the meeting.
I am a 'nominated person' - what can I do?
The right to appoint a proxy does not apply to persons whose shares are held on their behalf by another person and who have been nominated to receive communications from BHP Group Plc in accordance with section 146 of the UK Companies Act 2006 (nominated persons). Nominated persons may have a right under an agreement with the registered shareholder who holds the shares on their behalf to be appointed (or to have someone else appointed) as a proxy. Alternatively, if nominated persons do not have such a right, or do not wish to exercise it, they may have a right under such an agreement to give instructions to the person holding the shares as to the exercise of the voting rights.
Nominated persons' main point of contact in terms of their investment in BHP Group Plc remains the shareholder who nominated them to enjoy the information rights (or perhaps the custodian or broker who administers the investment on their behalf). Nominated persons should continue to contact that shareholder, custodian or broker (and not BHP Group Plc) regarding any changes or queries relating to their personal details and interest in BHP Group Plc (including any administrative matter). The only exception to this is where BHP Group Plc expressly requests a response from the nominated person.
When should I arrive at the meeting venue?You must register to vote at the AGM. The registration desks will be open from 8.00am (London time) and we ask that you arrive at least 30 minutes before proceedings commence to allow sufficient time to complete registration including the COVID-19 procedures described below.
When can I find out the results of the meeting?Due to our Dual Listed Company structure, the results of each resolution cannot be finalised until after both the AGM of BHP Group Plc and the AGM of BHP Group Limited have been held. Voting results will be announced to the stock exchanges and made available at bhp.com as soon as the poll is finalised after the BHP Group Limited meeting.
Hard-wired internet or home wireless are both suitable to view the stream. Generally, hard-wired internet provides a stronger connection.
If you cannot connect to the internet, try restarting your computer.
If your wireless internet connection drops in and out, try restarting your modem / wireless router.
If you are experiencing connection issues after trying the above troubleshooting options, please contact your internet or NBN provider.
You can use a number of devices to view the webcast - desktop, laptop, tablet, smartphone, smart TV.
Your device must have internet access, a screen, speakers and up to date web browser.
If using your phone or tablet, turn it on its side to landscape mode. This will allow for better viewing of the event.
If you are having audio issues, check that audio can play from other sources. A good way to check this is by playing a video on YouTube.
Desktops generally have external speakers. Check they are plugged in and volume up.
Ensure your computer volume is not muted, and turned up.
If you’ve connected your laptop to an external screen, check that the correct source is playing your audio.
If on a mobile device, check your Bluetooth hasn’t connected to a different audio device like your headphones or a Bluetooth speaker.